GOHS All Parent Meeting

October 28, 2008 - 7pm - Spirit Band Room

Financials:

Jeanne Davis presented financials:  Bal: $140,703.58 Expenses: $82,363.45, Remaining Bal: $58,340.13

Final fee payments for marching season are now due in full. Statements are available/CC machine available for payments.  Students will not be going to away events if not current on band fees.

November 14 is Senior Night and we will be working concessions.  We will earn $800 towards general fund.

 

Jerry:

Showed tape of Vista Murrieta show.  We took 2nd place and overall music and visual.

3 more shows left:  RCC Big Orange Classic, Riverside King HS, AlisoViejo Championships

Friday evening (Halloween) Game:  Trunk or Treat for the kids before the game. Band will be performing Pregame, and parts 3, 4 at halftime and will be dismissed after halftime.  Handed out car passes for those participating in the Trunk or Treat to get car on school campus early..

Invited parents to come to competitions and to also come out to evening practices to get the kids charged up.

Asked for donations of water and snacks to help stretch the food budget. Bring donations to band room and coordinate with Teresa Kaita.

Ashley Agbay:  Gold Project: Building a library for the Boys and Girls club.  Asked for book donations for K-8th grade.  Please leave your books in the band room collection box.

 

Shereen:

Fundraising:  Spirit Wraps will be shipped Nov. 3 but will be sent to San Francisco due to shipping conflict which will cause us to incur higher shipping cost ($392.40)  Shereen looking into a better solution.

Park Lane:  Maria Radoumis presented the Park Lane Fundraiser.   50% of net sales to be given to the individual accounts.  Passed out many flier packets.  Orders due by Dec1 and will be in by Christmas.

Restaurants:  Noodles around the World – Nov 14th, Applebee’s Flapjack Fundraiser – Dec 6 (Would like band to play.

Exchange Students from Australia: We’ve been asked if we would like to host them January 9-20, 2009.  Would give 20 community service hours to students who host and raise $1,600 for the band.  Ages range from 14-17 plus the chaperones.  Would need to provide own bed but can share room, and some meals.  37 girls and 7 boys in group.  Shereen would like to have meeting for those families interested tomorrow, Oct. 29 at 7:45pm in the band room.

 

JoAnn:

Golf  Tournament:  Profit $8,500.   Tentatively reserved for next year already either (Sat) Sept 19 or (Mon) Sept 21 at Red Hawk Golf Course.  Cost would be M-TH $45/per or Sat $65 per (what we paid this year) .  It was suggested we move date later in year or to a Sat but we can’t compete with other school golf tournament.  Suggested we do better job promoting dinner/auction and would be better sell on a Saturday. Looking to fill committee spots early so we can get a jump on planning and acquiring sponsors/donations. Hospitality: 1-2, Sponsor finders: 6, T-Shirts: 1-2, Trophy’s: 1-2, Goodie Bags: 3-4, Auction Baskets: Committee.  Vol. Coord. Will get volunteers,  chairman will assign jobs.  Need to approach large corporations before end of year and it was also suggested we approach politicians who may have left over campaign funds that need to be donated. Suggested we also pre-order Golf shirts for those who may want one but may not be golfing.

 

 

 

Nancy:  Washington DC meeting is Monday Nov 2.  Said our numbers dropped from 94 to 82. Of that 62 are performers.  This number has the current cost being $1,410 plus additional expenses for fees, tips, fuel surcharges, etc.  Land only packages available for $1,030/per - includes all land activities and hotel.  Can add up to 114 people total so we have room for 22 more.  Any student performer adding at this point needs to pay all fees up to current amount ($850) to be added to roster. Land packages need to pay deposit to be added to roster (it was suggested $250/per-balance due by February)

 

Tami:  Suggested that we put in place a anonymous suggestion box for comments and concerns.  John suggested notes can be left in the locked drop box where we put payments.

 

Sharon:  (For Teresa Kaita) Needs volunteers to help the Kaita’s feed our kids on Saturday before the competition.  Doing a BBQ here at 2:45pm so will need 7-8 volunteers around 2pm to help cook and serve.

Water Donations needed.  I will send email asking for donations and that they can be brought to the band room before, during rehearsals.

 

Meeting adjourned 7:18 pm

 

Marsi Yount

GOHS Spirit Band Secretary