The
Spirit of
Great Oak
Band & Color Guard
Minutes For: Booster Board Meeting
August 7, 2007
The meeting was called to order at 6:32 p.m. by Board President, John Rossi.
Review and discussion on cash handling procedures took place. Suggestions discussed: separate petty cash fund be set aside per event; cash disbursement and a budget planning tools. GOALS info is to be edited in under the fundraising category. A motion was made, seconded and carried to approve all edits to the cash handling procedures as discussed.
Plans of Action:
John will design a new form for Hospitality.
A forms button on the home page of the website will be up before band registration for easy access to parents & students to download ahead of time.
A mass email will be going out on August 9th for band camp reminder schedule and registration forms.
Jerry will fix the band camp times on the web site to reflect the flyer that went out to all students last week.
Plans for - All Parent Board Meeting: scheduled for: Tuesday, August 14th at 6:30 p.m. in the PAC with the agenda to be as follows:
Jerry to open the meeting by welcoming the parents and giving a little synopsis on schedule of events, a brief overview of how to stay informed by reading the website. The meeting will then be turned over to the booster president, John Rossi. John will then discuss the budget, new booster changes to website, band fees etc... The main goal is to provide the parents with as much information for the season that can possibly be given.
Sharon Matus & Tami Martin will then speak to the parents regarding the volunteer procedures for the season and will have a table for sign ups after the meeting has been adjourned.
JoAnn Larsen will be speaking about the 1st Annual Alumni Golf Tournament fundraiser on Monday, September 17th, and a table will be set up for auction basket sign ups, sponsorship forms, golf sign up forms and golf grams.
Board members are reminded to please bring 2 dozen cookies for the all parent meeting scheduled for 6:30 p.m. in the PAC. The Rossi family will be providing the cups and beverages.
Jerry’s Moments:
Jerry began by saying thank you to all the band families for the “awesome gift” of a hot air balloon ride that he & Carrie were able to take on July 22nd, which happened to be their 12th wedding anniversary. They also enjoyed taking the kids to Mulligans for a family day out as well.
Jerry announced that he and the band were presented a prestigious invite from the Bowl Games of America for the Holiday Bowl that will be held this year in San Diego from December 27th through December 29th this year. After reviewing the information presented, a motion was made, seconded and carried for Jerry & John to put together 2-3 proposals of options for this trip and then present it at the next general parent band meeting.
Thursday, August 16th - Back to School BBQ – band to perform at rally in full uniform. This event will take place in the gym, as well as outside after the rally in the courtyard area. The band will be dressed in their blue uniform.
September 7th- 1st football game of the season scheduled – the band will be in their blue uniform.
Fundraising – Tammi Payton
Pizza Factory – Wednesday, August 22nd. Flyers being made for this all day event. Pizza Factory will be donating back 20% of the purchase when flyer is presented. Flyer to be available on band website.
Band Car Wash Day – scheduled for Saturday, August 18th is being rescheduled, day and time TBA. Any Presales will go toward student accounts.
“Power Card” - $10.00 per card with $6.50 profit per card. 30 different local businesses have participated. This is a good incentive to go toward student accounts. A motion was made, seconded and carried to approve this fundraiser.
The Pita Pit, located near the mall, will host a fundraiser for the band and when you present the flyer with your order they will give back 33 1/3% of the amount purchased. This is tentatively scheduled for September 5th. A motion was made seconded and carried to approve this fundraiser.
A motion was made, seconded and carried to reinstate the Ralphs Card. This information will be available on the website.
GOALS – The GOALS meetings are held on the 1st Thursday of every month and Joann Larsen & Robyn Johnson have volunteered to attend these monthly meetings. This is a great way to stay in touch and network with the other PSG’s at the school.
Golf Tournament - Joann Larsen
Joann distributed a potential sponsor list to board volunteers. We are in need of 25-30 volunteers the day of the golf tournament. Marsi Yount has graciously volunteered to coordinate the gift baskets for the auction. She will be making “themes” for each basket and will have a sign-up sheet for each basket on the night of the band parent meeting. After the golf tournament a dinner is included for the golfers. If you do not plan to golf but would like to attend the dinner you can purchase dinner/auction only tickets for $30.00. Each family will be asked to try and bring a Tee box sponsor at $125.00 and/or golf grams set at $50.00.
Student Duffle Bags – Christina Mawhorter
Funding was approved for $4,500 at the general meeting held on June 5th. A motion was made seconded and carried to approve the cost of $1,950 for the duffle bags, not including the embroidery of student names for 130 bags.
The meeting was adjourned at 8:34 p.m. The next board meeting is scheduled for Tuesday, September 4th.
Respectfully submitted,
Nancy Marshall