Washington D.C.
Fundraising Campaign
“March to Washington DC”
As you know the costs can add up quickly when traveling. We have expenses that will need to be covered in addition to your trip cost. Things like transportation to & fro the airport, instrument & equipment, gratuities that are expected for the tour guides & bus drivers & 2 lunches that are not covered under the trip fee. We, as a group, will need to fundraise for this or be faced with paying additional fees to cover these expenses, which we will not know for sure until we get closer to our departure time. All Washington DC participating students will be expected to participate in these group fundraisers that we have arranged or sign the Opting Out of Group Fundraising Wavier and have to pay these additional costs themselves.
We have also arranged to have some fundraising so your student may raise funds to go directly to their account and be credited to their Washington DC trip fees only.
The individual fundraisers are optional. Any money that your student raises above their trip fees will be credited to their band fee account to be used toward future fees only.
The timeline below is a tentative schedule of a few fundraising opportunities that we have planned for the Washington DC student members. If anything should be changed, you will be notified by email, a phone call and our website will have the most current info on our fundraising. Please fill out the info below, so we can contact you. Emailing will be our main source of communication with the Washington DC members and their families.
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Students Name ______________________________________
Parent Contact Name _________________________________
Parent Contact Ph# ___________________________________
Parent Contact Email __________________________________
Mandatory Group Fundraising
Sunset Dinner at Rancho Pauma-Granite
We are truly excited about this fundraiser. It can potentially pay for all the extra expenses and then some. Mrs. Burdick-Rutz’s parents have generously donated their working Orchard Ranch, in Pauma Valley, to a guest list of 40 people on May 9th, 2009.
The evening will start from GOHS, where all our guests will meet, and be transported to The Pauma Granite Ranch. Along the way, they’ll be getting acquainted with each other and learning about the historical property. After a champagne and hors d’ouvres reception, our guests will tour the landmark and stroll through the beautiful orchard guided by Mr. & Mrs. Burdick-Rutz. It is truly breathtaking. Then on to a delicious dinner, prepared and served by our wonderful volunteers, with panoramic views of the hills and valley as the sun sets while you enjoy your new found friends.
Lucky winners of this amazing night will be selected from those who have purchased their tickets from our Opportunity Drawing, which will be held at our all parent meeting in February 2009. 20 tickets will be drawn and winners do not have to be present to win.
DETAILS
~ Dinner to be held Saturday, May 9th, 2009
~ Time event – Meeting at GOHS parking lot @ 4pm. Departing the Ranch around 9pm.
~ We will begin selling tickets immediately. Opportunity Drawing tickets will be sold
right up to when the drawing takes place at our All Parent Meeting in Feb. 2009.
~ Each participating Washington DC member will be responsible for selling a minimum
of 10 tickets. Or signing the *Opting Out portion of the Group Fundraising Wavier form.(See wavier form for details.)
~ Tickets will be $20.00 each. Each ticket will admit 2 people to The Ranch Dinner.
~ There will be 20 tickets drawn.
~ You must be 21 or older to buy or have your ticket drawn.
~ Winners do not have to be present to win.
~ Sell to family, friends, neighbors & co workers.
~ Checks payable to GOALS/Band
GOAL
Our goal is to be able to fundraise to pay for all additional expenses for the Washington DC student members. In the event that any fundraising money is left over, it will be divided equally and put toward the members band fee account.
VOLUNTEERS NEEDED
We will need volunteers for the evening of the dinner, Saturday May 9th, 2009, to help set up, cook, serve, clean up & transport band members to The Ranch.
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_______ I will not be purchasing a ticket, for the opportunity to win, and I am available to volunteer during the evening of the dinner. If you are purchasing a ticket and are one of the selected guests, you will not be able to volunteer as you will be enjoying the evening with the other guests.
Name_______________________________ Student Name_______________________
Contact Ph# ____________________________
I can help with:
______Set up ______Cooking _____Serve _____Clean up
______ Wherever needed first shift
______ Wherever needed second shift
Volunteers will be set up in shifts based on where the help is needed. Carpooling will be necessary because of limited parking. Those details will be available once we have all the volunteer spots filled. The evening for volunteers will be from around 3pm – 10:00. Set up & cooking will be the first half and serving & clean up will be the last half of the evening. Some of the cooking will be required offsite and brought to The Ranch.
Optional Individual Fundraising
Masterpiece Cookie Dough
DETAILS
~ Tentative Dates ~ Subject to change due to Masterpiece
Starting Sale Date: Fri Oct 30, 2008
Ending Sale Date: Mon Nov 14, 2008
~ Packets will be available for pick on Friday Nov. 7 in the band room.
~ You will have approx. 2 weeks to sell the products, cookie dough, pizza &
pretzels. Sell to family, friends, neighbors & co-workers.
~ Products will be in the first week of December, just in time for the holidays.
~ You can earn up to 40% of the sale of the products.
~ Products will be delivered in time for the holiday break.
GOAL
This fundraiser is a wonderful way for the Washington DC student members to earn individual funds to go towards their Washington DC account. If for any reason your student doesn’t go on the Washington DC trip his/her funds earned will be divided up between the students who will be going.
Group Fundraising Waiver
Fundraising is crucial to help offset the additional costs that are not included in the per member trip price. Additional costs that we know of right now will be transportation to and from the airport, instrument & equipment shipping, 2 lunches not provided in the trip cost, & gratuities for our guides along the way. By signing this agreement, you agree that you will or will not participate in group fundraisers. You agree that the fundraisers will help to offset the costs, but may not pay for all additional costs. You agree that by not participating in all group fundraisers that you may not receive as much of the raised money as another member who has participated in all fundraisers.
A record for each member will be kept and members will only receive credit for the fundraisers that he/she participated in that the required amounts were sold or hours fulfilled. Each fundraiser will be very clear as to what is required of each member before each fundraiser is started. We will make every effort to make sure that every member is aware of what is going on via email, phone calls & website. We can not be responsible if we can’t reach you.
If you are signing to opt out of the Group Fundraising, you are agreeing to pay all additional costs not included in your trip fee.
______ I, _____________________ am agreeing that I will participate in all
group fundraising and agree to the above terms of the group
fundraising.
______ I, _____________________ am choosing to opt out of the group
fundraising. I agree to the terms above for opting out of the group
fundraising and know that I will be responsible for paying for the additional costs of the equipment transportation, gratuities and providing my own lunch money.